National Dart Organization

The National Dart Foundation of the Philippines (NDFP) is a national dart organization.

Dart Associations

An association is defined as an organization of people with a common purpose and having a formal structure. A dart association is a formal organization of individuals whose common purpose is darts.

Dart associations are formally organized dart groups, with set of officers, in a specific area or locale. The size, strength, leadership and resources of dart associations vary from locale to locale, some are more developed and some still in the developing stages.

Dart associations are the main organizers and movers of the dart activities in their areas, such as weekly tournaments, weekend tournaments, major tournaments and dart leagues. The dart association is now the main source of player support for participation in major tournaments nationwide. More organized dart associations, such as the Dart Federation of Kutawato have expanded into organizing dart groupings in Maguindanao and spearheaded dart development activities such as outreach programs and dart clinics to schools and local government units.

Dart associations are well entrenched in the provincial cities rather than in the Greater Manila Area. Mindanao cities have well developed dart associations from Cagayan de Oro, Davao, Cotabato to Zamboanga City. It is ironic that as you stretch farther from Manila, the dart associations are more organized.

The expansion and growth of darts is in the expansion and growth of dart associations. The national dart setting has changed since 1998. The National Dart Circuit (NDC) has ceased to exist. The National Dart Foundation of the Philippines strongly believes and supports the formation, development and strengthening of the local dart associations. The dart associations should create and establish the local dart infrastructure. They should take the initiative to train competitive players, create new players, propagate dart leagues and present major tournaments at least once a year.

Federated Organizations

The formation of federated organizations came about as the expansion of darts in a locale became unmanageable due to conflicting interests, activities and the existence of multiple dart groupings. The federation thus became the umbrella organization of dart groups in a specific area. The Baguio Benguet Dart Organization (BBDO) is an organization representing the Baguio-Trinidad area and is composed of different dart groups such as the Baguio Dart Association, Inc. (BDAI), YMCA Darters, Pines City Darters, City of Baguio Darters (CBD), University of Baguio Darters, etc.

Federated organizations also function as the dart associations in their areas. Dart activities in their areas are more active and they present their own major tournaments. In 2002, the Dart Federation of Kutawato (DFK) hosted the P150,000 Mindanao Open and P75,000 Araw ng Cotabato City. BBDO presented the Baguio Open and the Iloilo City Dart Federation (ICDF) organized two P100,000 Dinagyang Open tournaments.

Dart Clubs

Dart clubs are loose grouping of dart players whose purpose is to excel in dart tournaments. The core group of a dart venue that handles the venue dart activities most often evolves into a dart club, a non-formal grouping of dart players. As the number of players expand, dart clubs often transform into a local dart association encompassing the locality where it is situated.

Dart Teams / Dart Managers

Dart teams are a loose grouping of dart players handled by a manager. The team manager is the central figure in organizing, managing and funding of the dart teams. Dart teams are either corporate, such as teams sponsored and managed by Robson Sportscraft, Terton Craft, and Burlington; individual’s dart teams, such as Stealthrow and the Amber dart teams.

The dart managers are preponderant in the Greater Manila Area. Most of the top players in the country are members of the dart team cliques. The historical development and the expansion of darts in the Metro Manila Area are through the team manager system. In the pre-2000, the team manager system was very strong but has since declined mainly due to the logistics of maintaining dart teams. As the team manger system continues to decline, the development of local dart associations should replace the team manager system and provide support for dart players.

Institutional Darters

Institutional darters are the dart groups representing a corporation, school, barangay etc. Corporate darters are darters who have been exposed to darts in the company setting through the company-sponsored dart activities. They continue to play darts after company-sponsored activities are over and seek competitive levels of play in major and weekend tournaments representing their companies.

Barangay dart groups are players who continue to play darts after the exposure to darts from the SK-sponsored dart activities such as the inter-barangay dart leagues.

Illustrated below is the classification of the National Dart Foundation of the Philippines (NDFP) and some examples of the groupings.

• National Organization:
National Dart Foundation of the Philippines (NDFP)

• Federated Organizations:
Dart Federation of Kutawato (DFK) – Cotabato City
Baguio Benguet Dart Organization (BBDO) – Baguio / Trinidad
Iloilo City Dart Federation (ICDF) – Iloilo City

• Dart Associations:
Association of General Santos Darters (Agendarts) – General Santos City
Cagayan de Oro Darts Association, Inc. (CODA) – Cagayan de Oro City
Olongapo Darts Association (ODA) – Olongapo City

Marikina City Dart Association (MCDO) Makati Dart Association (MDA)
Pampanga Dart Association (PDA) – Angeles City, Pampanga

• Dart Clubs / Team Managers:
Dartstorm
Robson Sportscraft
Terton

• Institutional Darters – Corporate, Government, School, Barangay, etc.
NEA, PAL, Wyeth Dart Club, PLDT, University of Baguio Darters, etc.

Objective

To strengthen, re-organize or organize a dart club within one month and sustain co-existence with NDFP.

Scope

This procedural guide starts from determining needs, wants, and desire of organizing a dart club up to the improvement of action plan for excellence.

Procedures

Actions	Resposibility	Details
| V
Determine Needs, Wants and Desire to Strengthen/(Re)-Organize a Dart Club | | | | | | | | | | | | | | | | | | | | | | | | | | | V	Ad-hoc or Interim Officers	Needs, wants and desire would include: • Darts is a sport, in which players require competitiveness and aim for excellence. Playing darts is a skill, a special talent that everyone can possess. • Darts could be a hobby, but it is more of professionalism. • Darts is a game of sportsmanship, gaining more friends and establishing good camaraderie. • Playing the game of darts is a way of acquiring self-discipline and of forming teams, clubs and a network of clubs or a federation. • Collectively, darters organizing and strengthening their ranks, networking with the others, and avoiding political dilemma, make everyone’s day better than yesterday, and everyone’s tomorrow better than today. • A darter’s need is an ability to compete with anyone, anytime, and anywhere. Want he wants is to be welcomed and recognized. What he desires, however, is to be with the group of darters molding, honing and sustaining the sports of darts.
Establish Quality Goals | | | | V	Ad-hoc or Interim Officers	A Benchmark Club of Excellence in Darts with: • National/Global Ranking Players • The Best of the Best Teams • Strong and Sustaining Club • A Good Standing Club in the Community of Sports
Establish & Structure Organizational Requirements | | | | | | | | | | | | | | | | | | | | | | V	Ad-hoc or Interim Officers	Executive Officers: • President • Vice-President • Secretary • Treasurer • Auditor Program Directors • Tournament & Documentation Director • Ways and Means Director • Organization and Promotion Director
Organize Working Group for Membership and Election of Officers | V	Ad-Hoc or Interim Officers	Working Group for: • Membership application and processing • Election of Officers
Process Membership and Conduct Election of Officers | | | | | | | V	Ad-hoc or Interim Officers	Membership: • Membership Application Forms • Fill-up & Secure Application Forms • Maintain Membership Logbook Election of Officers: • Application Forms for Candidacy • Post/Announce Candidates • Distribute Ballots to Members • Count and Chart Votes • Proclaim & Induct Duly Elected Officers
Conduct Meeting of Officers to Chart Plan of Action | | V	President	Meeting to Plan: • Club Name & Logo • Projects & Activities • Identify Responsible Persons • Establish Targets and Schedules • Document and Disseminate Action Plan
Implement Plan of Action through Program Directors & Members | V	President	Implement Action Plan by: • Tournament and Documentation • Ways and Means • Organization and Promotion • Other Organizational Requirements
Monitor and Evaluate Action Plan for Establishing Standards & Improvement of Plan | V	President	Monitor and Evaluate Action Plan Through: • Monthly Meetings • Review and Establishing Standards • Plan Improvement for Excellence

Preamble

WE, the darters and advocates of ( name of Darts Organization ), imploring the aid of the Almighty God, in order to establish a dart organization that shall embody our ideals, to develop our talents and skills, strengthen good friendship, networks, and allies, and to render programs of service to our fellow people along with the imperatives of the local and national growth and progress, and to secure for ourselves the spirit of sportsmanship and those blessings that come from our sovereign laws, do hereby ordain and promulgate this Code of By-Laws.

Article I - Name and Domicile

Section 01. Name. This Organization shall be known as the (name of Darts Organization), herein referred to as the Organization.
Section 02. Nature. This Organization shall be a voluntary and a non-profit service Darts Organization.
Section 03. Principal Office. The principal office of this Organization shall be the residence of the Secretary. However, all correspondence shall be addressed to the President through Postal Office, which is P.O. Box No. ____, (City/Municipality) or through e-mail address at (email address), which office shall hereinafter referred to as the (acronym of the organization) Office.
Section 04. Transfer of Principal Office. The principal office of this Organization shall not be transferred or moved except by a majority vote of the Executive Board, provided, that the new location shall likewise be at (City/Municipality); and Provided, further, that in those cases where a temporary transfer is required by the circumstances. The President may effect the same after due consultation with the Executive Committee and notice to the Executive Board.
Section 05. Geographical Composition. The geographical composition of this Organization is composed of the (City/Municipality of ________ and the Province of ____________).

Article II - Purpose

Section 01. Purpose. In addition to the purposes mentioned in the Articles of Incorporation, it shall be the main objective of this Organization to develop the talents and skills of darts, promote stronger ties among the members, networks and allies, and to deliver service to this Organization, community, and the nation, under the guidance of the principles of the local, national, and international darts sports and related movements.

Article III - Membership

Section 01. Membership.
a) Membership in this Organization is open to all qualified men and women who, regardless of age, beliefs or membership in other dart Organizations, subscribe and uphold the principles of this Organization, namely: development, promotion and service, as well as of the sports movement; and,
b) Membership shall be conferred only upon compliance with the requirements for membership in the manner set-forth in this Code of By-Laws.
Section 02. General Qualifications. An applicant for membership must possess the following qualifications, to wit:
a) He/She must be, or have been, involved in darts’ movement, or otherwise affirm in a public document his/her commitment to darts ideals; and,
b) He/She must have satisfactorily undergone or visibly involved in this Organization’s development, promotion, and service programs as defined hereunder.
For purposes of this sub-section, visible involvement is the process whereby an applicant for membership undergoes a period of observation by personally attending membership meetings, tournaments, and orientation in regards to the ideals, principles, purposes and rules of this Organization, and conducted in accordance with its official rituals of confirmation and acceptance. The Executive Board shall determine the extent and duration of application for membership.
Provided, that the same shall not be in conflict with the Articles of Incorporation, Code of By-Laws and other duly adopted policies, rules, and regulations of local and national application.
Section 03. Types and Conditions of Membership.
a) Resident Membership. A resident member is one who is a resident of (City/Municipality and within the Province of_______) and who has satisfactorily complied with all the membership requirements of this Organization.
A resident member who transfers to another area or locality is still deemed a member of this Organization, unless the said member expresses in writing his/her intention not to remain a member in this Organization.
b) Life Membership. Life membership is conferred upon a resident member who, in the opinion of the Executive Board upon the recommendation of the Executive Committee, had rendered outstanding services to this Organization or other networks and allies and/or has given extraordinary contribution to the local government’s or to the nation’s cause. Life members enrolled as such in the roster of this Organization may continue to enjoy the privileges appertaining thereto.
c) Honorary Membership. An honorary member is a person, not heretofore a member, who has been conferred that status by the Executive Board sitting en banc, upon recommendation of the Executive Committee.
Section 04. Member of Good Standing. A member in good standing is a member falling under any membership category who has paid his/her assessments, who has actively participated in the activities of this Organization, and who has not been declared delinquent by the Executive Board in a particular service year.
Section 05. Membership Applications. The Executive Board must approve all applications for resident membership, upon recommendation of the Executive Committee.
Section 06. Rights of Members. All types of membership shall be entitled to attend or participate in the affairs and activities of this Organization in all levels; however, only resident members in good standing shall be entitled to vote or be voted upon. A member who has lost his/her good standing status may regain the same upon compliance with the requirements provided for in this Code of By-Laws and other rules and policies of this Organization.
Section 07. Duties and Responsibilities. It shall be the duty and responsibility of every member to uphold the ideals, purposes and principles of this Organization; to participate actively in its local and networking activities; to pay all assessments and fees authorized by this Code of By-Laws or by the Executive Board; to comply with and obey the directives, rules and regulations of this Organization; to promote and protect the name and image thereof; and to maintain loyalty thereto.

Article IV - Termination, Suspension and Reinstatement of Membership

Section 01. Grounds for Termination or Suspension of Membership. Membership in this Organization may be terminated or suspended, as the case may be, on the following grounds:
a) Resignation;
b) Renunciation;
c) Failure to participate in the affairs and activities of this Organization for a period of five (5) consecutive years;
d) Non-payment of fees and other assessments for a period of five (5) consecutive years;
e) Gross misconduct, or serious violation of this Code of By-Laws; or other rules and regulations of this Organization;
f) Engaging in or committing acts inimical to the interest of this Organization, or contrary to its ideals, purpose and principles.
Section 02. Due Process. Membership in this Organization may not be terminated or suspended by the Executive Board except by an affirmative vote of two-thirds (2/3) of its members taken after due notice and hearing; Provided that in case of resignation, the same shall take effect immediately upon the acceptance by the Executive Board as the case may be, of a formal instruments to that effect.
Section 03. Appeal. The decision of the Executive Board may be appealed to the next Executive Board in the next service year; Provided that the petition for review must be accompanied by a favourable recommendation of at least three official members of good standing. The notice of appeal shall be filed with the Executive Secretary at least one (1) day prior to the meeting of the Executive Board.
The decision of the Executive Board rendered in the exercise of its appellate jurisdiction, shall become final immediately upon its promulgation.
Section 04. Reinstatement or Reacquisition. A member who has been suspended from this Organization shall be reinstated after the lapse of the suspension period; Provided, that in case the suspension was grounded upon non-payment of fees and other assessments, shall be reinstated only upon payment thereof.
A member whose membership has been terminated by a final judgement of the Executive Board may reacquire his/her former status by filing a petition for that purpose with the Executive Board after one (1) year from the time the termination has become final. An affirmative vote of two-thirds (2/3) of the members of the Executive Board shall be required to enter a decree or reinstatement.

Article V - The Executive Board

Section 01. Composition. The corporate powers of this Organization shall be exercised, its business conducted, and its properties controlled and administered by an Executive Board to be composed of nine (9) directors elected by General Membership Assembly, one, at least, must be a lady.
Section 02. Special Powers and Duties. In addition to those mentioned in Section 01 hereof, the Executive Board shall have the following powers and duties:
a) To enforce Articles of Incorporation, Code of By-Laws, Directives, Rules and Regulations of this Organization;
b) To formulate Standard Code of By-Laws for the basic functional units of this Organization;
c) To define the functions and jurisdictions of all functional units and committees;
d) To promulgate such rules and regulations as it may deem wise and necessary to effectively carry out the affairs of this Organization and to serve its best interest and that of its members; and,
e) To exercise all such powers and do all such lawful acts as are not contrary to law, and this Code of By-Laws.
Section 03. Organization of the Executive Board. The members of the Executive Board shall convene immediately after their proclamation as winning candidates for the purpose of electing the Officers of this Organization.
Section 04. Board Meetings. The Executive Board shall hold regularly meetings ones in every four (4) months of the service year at such time and place as the Executive Board may prescribe. Special meetings may be called by the President or upon request of three (3) members. Notices of special meetings of the Executive Board shall be given at least three (3) days previous to the date fixed for the meeting.
Section 05. Quorum. A majority of all members, or 50% plus one, of the Executive Board shall constitute a quorum to do business, but a smaller number may adjourn from time to time and compel the attendance of absent members in such manner and under such penalties as the Executive Board may provide.
Section 06. Vacancies. Vacancies in the Executive Board occasionally by death, resignation, incapacity, removal, forfeiture or abandonment of office shall be filled by a majority vote of the Board, if still constituting a quorum. The Director so appointed shall hold office for the unexpired term of his/her predecessor, and until his/her successor shall have been duly elected and qualified.

Article VI - Officers

Section 01. Elective Officers. The elective offices of this Organization shall be a President, a Vice-President, a Treasurer, and an Auditor, all of whom shall be elected by the Executive Board who are among the directors elected during the General Membership Assembly.
Section 02. Appointive Officers. The President shall appoint, with the concurrence of the Executive Board, a Secretary, a Committee Director of Membership and Extension Committee, a Committee Director of the Ways and Means Committee, a Committee Director of the Tournament and Program Committee, a Committee Director of Public Relations, Documentation and Publication, all of whom shall hold office at the pleasure of the President.
Section 03. Qualifications of Executive Board and Officers. Any member of good standing, who may be an official or regular member of the General Membership Assembly where the election is to be held, may be elected to the position of Directors to the Executive Board.
Any Director elected by the General Membership Assembly may be elected to any elective position.
Any member in good standing shall be eligible for appointment to any appointive position.
Section 04. Other Appointive Officers. The Executive Board may create such other offices, as it may deem necessary or convenient for the proper functioning of this Organization, the same to be filled by appointment by the President.
Section 05. Ex-Officio members. The following shall be members of the Executive Board without voting rights:
a) Immediate Past President; and,
b) Chairman, Advisory Council.
Section 06. Service Year. The official Service Year of this Organization shall be from the 1st October until the 30th September of the following year. The Service Year is also the Fiscal Year of this Organization.

Article VII - Duties and Responsibilities of Officers

Section 01. President. The President shall have the following duties and responsibilities:
a) To act as the Chief Executive Officer of this Organization;
b) To serve as the Chairman of the Executive Board;
c) To enforce the Code of By-Laws and all resolutions of the Board;
d) To preside over all meetings of the Executive Board and the Executive Committee;
e) To preside over all General Membership Assembly, unless he/she has otherwise delegated the same to the General Membership Assembly Chairperson;
f) To appoint such officers, committees’ directors and members of any Organization instrumentalities;
g) To create special committees for specific purposes;
h) To exercise general supervision over the affairs and property and over its officers and employees;
i) To hire such employees of this Organization as he/she may deem wise and necessary, and to suspend and terminate their services upon consultation with the Executive Committee;
j) To sign or countersign certificates, contracts, and other instruments of this Organization as authorized by the Executive Board;
k) To submit to the Executive Board within sixty (60) days counted from the last day of the fiscal year, an annual report of the activities of this Organization during his/her administration, showing among other things the funds received during the preceding year, the purpose of which the same were spent and financial position of this Organization; and,
l) To exercise and perform such other powers and duties as are incidental to his/her office or are properly required of him/her by the Executive Board.
Section 02. Vice-President. The Vice-President shall have the following duties and responsibilities:
a) To act as the Chief Executive Officer during the absence or incapacity of the President;
b) To supervise and coordinate the works and activities of all this Organization’s instrumentalities including committees;
c) To serve as the external relations officer and promote programs; and,
d) To exercise and perform such other powers and duties as are incidental to his/her office or are properly required of him/her by the Executive Board.
Section 03. Treasurer. The Treasurer shall have the following duties and responsibilities:
a) To be the custodian of all funds and properties of this Organization and unless otherwise provided by this Code of By-Laws;
b) To issue notices and collect dues payable and delinquent or other accounts;
c) To keep the books of accounts of this Organization;
d) To disburse such funds as the Executive Board may direct, making a monthly report in writing of such disbursements to be submitted to the President within the first twenty (20) days of the next succeeding month and such other times as the Executive Board may require;
e) To pose a bond in such sum and with such surety as may be approved by the Executive Board;
f) To submit to the COMELEC, the General Membership Assembly Chairperson and all the Officers, the list of basic units and members, both in good standing, as of sixty (60) days prior to the date of the General Membership Assembly; However, this report may be consolidated with the report to be submitted to the Secretary;
g) To submit an audited financial report to the Executive Board within sixty (60) days after the end of his/her term of office or whenever he/she ceases to be as such officer, if possible; and,
h) To exercise and perform such powers and duties as are incidental to his/her office or as may be assigned to him/her by the Executive Board.
Section 04. Auditor. The Auditor shall have the following duties and responsibilities:
a) To conduct regular audit of the funds and properties of this Organization;
b) To examine and audit receipts used in disbursement of funds;
c) To submit periodic reports of audit and disbursements during the Executive Board Meeting; and,
d) To exercise and perform such powers and duties as are incidental to his/her office or as may be assigned to him/her by the Executive Board.
Section 05. Secretary. The Secretary shall have the following duties and responsibilities:
a) To be responsible for the efficient operation and administration of the Executive Committee;
b) To be the custodian of all records and seal of this Organization;
c) To be the liaison with the President and officers, responsible for the production of meeting agendas, reports and related materials, and give notices to all meetings two (2) days prior to the set date to the members of the Executive Board and the Executive Committee;
d) To keep a faithful and permanent logbook to record all the minutes of such meetings;
e) To submit the list of the functional units and the roster of members including their addresses and signatures, reports and other correspondence required by Laws;
f) To answer all inquiries and correspondence from the members and other persons, firms and entities pursuant to the authority given by the Executive Board;
g) To affix his/her signature and the Official Seal of this Organization on all official communications, correspondences, certificates, and plaques emanating from this Organization;
h) To submit to the Securities and Exchange Commission within fifteen (15) days after the General Membership Assembly, a list of new officers and members of the Executive Board; should any officer or director resigns or dies, or in any manner, ceases to hold office, he/she shall immediately report such fact to the Commission;
i) To submit to the COMELEC and to all the Officers including the General Membership Assembly Chairperson the list of members and basic units that have not been terminated nor suspended as of sixty (60) days prior to the date of the General Membership Assembly;
j) To submit to the COMELEC and to all incumbent Directors including the General membership Assembly Chairperson, the list of official members to any forthcoming assembly as of thirty (30) days prior to the date of the General Membership Assembly. The list must be submitted or postmarked not later than twenty five (25) days prior to the General Membership Assembly; and,
k) To exercise and perform such other powers and duties as are incidental to his/her office or as may be assigned to him/her by the Executive Board.
Section 06. Officers’ Staff. Each officer, whether elective or appointive may appoint members of his/her staff, which he/she may create or abolish at his/her pleasure; Provided, however, that unless on voluntary basis the allowances, compensations, or salaries of his/her staff shall be shouldered personally by the Officer concerned.

Article VIII - Executive Committee

Section 01. Composition. There shall be an Executive Committee consisting of the following:
a) President;
b) Vice-President;
c) Treasurer;
d) Auditor;
e) Secretary;
f) Membership and Extension Director;
g) Ways and Means Director;
h) Tournament and Program Director;
i) Public Relations, Documentation and Publication Director;
j) Immediate Past President; and
k) Advisory Council Chairman
Section 02. Powers and Duties. The Executive Committee shall have the following powers and duties:
a) To recommend action to the Executive Board;
b) Subject at all times to the Executive Board, the Executive Committee shall have and may exercise the powers to act during the interval between the meetings of the Executive Board on all matters relating to the management of the affairs and business of this Organization as within the competence of the Executive Board, except on matters specifically restricted under this Code of By-Laws and existing laws of the sovereign.
Section 03. Quorum. A majority of the voting members, or 50% plus one, of the Executive Committee shall constitute a quorum for the transaction of business. The Chairman of the Advisory Council, and immediate Past President are not entitled to vote, except when acting as members during the meetings of the Executive Board.

Article IX - General Membership Assembly

Section 01. Composition. The supreme authority of this Organization shall be vested in the General Membership Assembly composed of members in good standing.
Section 02. Powers of the Assembly. The General Membership Assembly shall have the power to:
a) Elect the members of the Executive Board in the manner set forth by this Code of By-Laws;
b) Fix the annual and special assessment and other fees of the members;
c) Revise, amend and repeal any provision of this Code of By-Laws in the manner set forth by the same;
d) Exercise exclusive jurisdiction over cases of impeachment of Officers; and,
e) Transact such other business as may be properly come before it.
Section 03. Official Member. An official member is a member in good standing that has been registered as such in the records of the Assembly Secretariat after the presentation of the proper accreditation credentials.
Section 04. Time and Place of the General Membership Assembly. The General Membership Assembly shall be held once every year in the month of October, the specific date, time and place of which shall be determined by the Executive Board at least one (1) month prior thereto, with proper notice to all members before the start of the Assembly at conspicuous place of the principal office and dart venues and/or at places where most members are frequently located.
Section 05. Quorum. The quorum for the transaction of business shall consist of two-thirds (2/3) of all official/registered members and a majority of such quorum shall be necessary to decide any question; Provided, that in all questions related to amendment of the Articles of Incorporation or this Code of By-Laws, the quorum required shall be two-thirds (2/3) of all registered official members.
Section 06. Order of Business. The order of business at the General Membership Assembly shall be as follows:
a) Roll Call of members;
b) Reading and Approval of the Minutes of the Previous Assembly and Action thereon;
c) Report of the President;
d) Unfinished Business;
e) New Business;
f) Elections; and,
g) Adjournment.
Section 07. General Membership Assembly Committee. There shall be an independent and autonomous General Membership Assembly Committee to be created not later than two (2) months before the scheduled General Membership Assembly by the Executive Board, which shall be composed of a Chairperson and a Secretariat with at least three (3) members. The committee shall exercise such powers as may be granted to it by the Executive Board, as well as those which it may deemed necessary or convenient to make its functions effective or for the achievement of its purpose.

Article X - Commission on Elections

Section 01. Composition and Qualifications. There shall be a Commission on Elections hereinafter referred to as the COMELEC, to be composed of five (5) members and the members shall be known as Commissioners, all of whom must be members in good standing not seeking any elective office. A member of the COMELEC who desires to run for an elective position must file with the General Membership Assembly Committee his/her resignation from the said body at least thirty (30) days prior to the lection. Failure to do so shall render him/her ineligible to seek any elective position for that term.
Section 02. Appointment. The COMELEC shall be organized and the President, subject to the ratification by the Executive Board, shall appoint the Chairperson and members thereof.
Section 03. Term. The Chairperson and the members of the Commission shall serve for a period of one (1) year.
Section 04. Vacancies. In the event of death, incapacity, resignation, or disability of any Commissioner, the President shall appoint a member possessing the qualifications specified in Section 01 hereof, to serve the unexpired term of his/her predecessor.
Section 05. Powers and Duties. The COMELEC shall have the following powers and duties:
a) To exercise general supervision and control over the Elections of Officers;
b) To pass upon the qualifications of candidates and registered official members entitled to vote, the official listing to be announced and published before the election;
c) To decide after the due hearing and investigation conducted on the basis of written and complaint to disqualify any candidate or voter who violates the rules and regulations of the COMELEC. The decision in such cases shall be promulgated/rendered within two (2) hours from the termination of the hearing period; and,
d) To promulgate rules and regulations to govern the conduct of the Elections of Officers, subject to the approval of the Executive Board.
Section 06. Decision. The decision of a majority of all the members of the COMELEC on all election matters shall be final, unappealable and immediately executory.
Section 07. Report. The COMELEC shall submit to the Executive Board at the latter’s first regular meeting a report on the manner by which such election was conducted, as well as on the results thereof.

Article XI - Election, Qualification, Tenure and Oath of Office

Section 01. Election. The election of directors shall be by means of secret ballot and a member may cast as many votes as there are nine (9) directors to be elected but may not cast more than one (1) vote for one (1) candidate. Candidates receiving the highest number of votes shall be declared elected. Voting must be in person during the voting day and time.
Section 02. Qualifications. No person shall be qualified to run as a Director unless he/she has been a member in good standing for at least two (2) months prior to his/her election. Members of the General Membership Assembly Committee and COMELEC shall be ineligible to run for any elective position.
Section 03. Certification of Candidacy. All candidates for Director shall file with the COMELEC, a certificate of candidacy on or before the day of the Assembly.
Section 04. Term of Office. The term of office of the officers and directors shall be one (1) year, the same to commence on the first day of the month following their election, and until their successors have been duly elected and qualified.
Section 05. Oath of Office. The Officers and directors shall take their Oath of Office before assuming their respective offices.
Section 06. Re-Election. No officer of the Executive Board may succeed himself/herself to the same office. Provided, however, that disqualification shall not apply to any person who may have been appointed to an elective office by a reason of a vacancy thereof.

Article XII - Advisory Council and Committees

Section 01. Organization of Committees. It shall be the duty of the President to appoint Chairperson and members of all standing committees and sub-committees thereof. Membership shall be derived from the membership of the appropriate standing committees. There shall be at least one member of the Executive Board on each Committee.
Section 02. Advisory Council. The Advisory Council shall consist of the Immediate Past President as Chairperson and the members of which are to be appointed by the President.
It shall be the duty of the Council to observe, determine and give advises to the Executive Committee and Executive Board on matters relating to the development, promotion, and services of this Organization.
Section 03. Membership and Extension Committee. The Membership and Extension Committee shall consist of a Chairperson appointed by the President from among the elected officers with members appointed by the Chairperson from among the members.
It shall be the duty of the Membership and Extension Committee to undertake the following:
a) To promote and encourage new applicants for membership and facilitate the fulfilment of membership requirements as provided for in this Code of By-laws;
b) To encourage the reactivation of inactive members to the mainstream of darters in this Organization;
c) To organize service volunteers to promote outreach programs for the youth in school as well as for those in the barangays through the conduct of dart clinics, dart orientations and/or dart trials;
d) To encourage the formation of teams for the enhancement and expansion of membership in this Organization;
e) To maintain a summary list of members and teams as well as of the activities undertaken and to submit updated report of the same to the President ten (10) days prior to the regular meeting of the Executive Board; However, this report may be submitted first to the Vice-President through the Secretary for consolidation; and,
f) To exercise and perform such duties as are incidental to the committee or as may be assigned by the President.
Section 04. Ways and Means Committee. The Ways and Means Committee shall consist of a Chairperson appointed by the President from among the elected officers with members appointed by the Chairperson from among the members. Provided, however, the Treasurer of this Organization shall be an ex-officio member. It shall be the duty of the Ways and Means Committee to undertake the following:
a) To propose ways and means and to raise funds by ways of fees, charges, raffles, etc., to adequately finance this Organization and its service programs;
b) To facilitate the buying, selling and supplying of and dealing in goods associated with the game of darts;
c) To accept a gift or grant whether subject to a trust or given condition or not;
d) To propose expenditure through annual budget recommendation and written report;
e) To submit updated report of the activities and finances to the President ten (10) days prior to the regular meeting of the Executive Board; However, this report may be submitted first to the Vice-President through the Treasurer for consolidation; and,
f) To exercise and perform such duties as are incidental to the committee or as may be assigned by the President.
Section 05. Tournament and Program Committee. The Tournament and Program Committee shall consist of a Chairperson appointed by the President from among the elected officers with members appointed by then Chairperson from among the members. Provided, however, the Secretary of this Organization shall be an ex-officio member. There shall also be appointed as the Statistician Officer.
It shall be the duty of the Tournament and Program Committee to undertake the following:
a) To arrange, organize and conduct dart tournament, dart trials and dart competitions such as follows:
• Open Singles;
• Classified Draw Doubles;
• Four person and/or three-man teams;
• Ladies’ Open;
• Youth Open;
• Chinese Round Robin; and,
• Dart League and other special tournaments.
b) To closely coordinate with the Membership and Extension Committee in the promotion of darts in schools and in the barangays such as conduct of dart clinics, dart orientations, and dart trials;
c) To take pictures of events and tournaments and maintain photo albums thereof;
d) To maintain a logbook of tournaments reflecting among others the tournament dates, events played, mode of games, prizes, list of players, winners, sponsors, etc. This shall be the direct duty of the Statistician who shall maintain, undertake and report on, as required, a complete statistical record of all matches, games, championships and tournaments played as well as to deliver score-sheets to playing venues at a minimum of one half-hour prior to commencement of play.
e) To submit updated reports of activities undertaken to the President ten (10) days prior to the regular meeting of the Executive Board; However, this report may be submitted first to the Vice-President through the Secretary for consolidation; and,
f) To exercise and perform such duties as are incidental to the committee or as may be assigned by the President.
Section 06. Public Relations, Documentation and Publication Committee. The Public Relations, Documentation and Publication Committee shall consist of a Chairperson appointed by the President from among the elected officers with members appointed by then Chairperson from among the members. Provided, however, the Vice-President and Secretary of this Organization shall be an ex-officio members.
It shall be the duty of the Public Relations, Documentation and Publication Committee to undertake the following:
a) To foster good relations with administration of local government units, agencies, business firms, as well as faculties of schools, and with the general public;
b) To establish and work for the improvement of publication and to determine the items which shall bear the insignia or logo of this Organization and to recommend from time to time changes or alterations in such items or insignia.
c) To closely coordinate with the other committees to solicit updates of activities undertaken for publication;
d) To submit to the President written publications for approval and subsequent dissemination to the members, dart venues, networks and allies through leaflets, flyers, newsletter, streamers, posters, e-mail, and other media;
e) To exercise and perform such duties as are incidental to the committee or as may be assigned by the President.

Article XIII - Finance and Taxation

Section 01. Fiscal Year. The official Fiscal Year of this Organization shall be from the 1st October until the 30th September of the following year. The Fiscal Year is also the Service Year of this Organization.
Section 02. Bank Deposits. The Treasurer shall deposit funds and monies in the name of the (name of the organization) as the same may come into his/her hands in such depository banks as may be designated by the Executive Board. Withdrawals of such accounts may be made only by checks or other written instruments signed or issued by the President with counter signatures of the Treasurer and the Director of Ways and Means Committee.
Section 03. Sources. The Treasurer and/or his/her duly authorized representative, is hereby authorized to receive in its name all contributions, donations, constitutional fees, Executive Board authorized fees and other monies or values coming to this Organization. Moreover, this Organization may collect through the Treasurer and/or his/her duly authorized representative, invest and re-invest all monies and income, coming to and from members, donors and sponsors for the benefit of the entire Organization.
Section 04. Fees and Assessments. The General Membership Assembly shall have the power to establish organizational fees and assessments on its members, teams, and other groups that may be formed necessary on the work of this Organization.
Section 05. Salaried Officer. The Secretary, the only salaried officer, shall be paid at a rate fixed by the Executive Board.
Section 06. Membership Fee. There shall be a membership fee, the amount of which shall be determined by the Executive Board to be paid by each new resident member. The fee shall be remitted to the Treasurer not later than five (5) days after the oath of membership is conferred.
Section 07. General Membership Assembly Fee. There shall be an Assembly fee, the amount of which shall be determined by the Executive Board to help finance the General Membership Assembly.
Section 08. Tournament Fee. There shall be a tournament fee, the amount of which shall be five (5) percent of the entry/registration fee of each player of each event to be played. The fee shall be remitted to the Treasurer on or before the close of the tournament to augment prizes’ discrepancies and other incidental expenses, if any.
Section 09. Club Fee. There shall be a dart club fee, the amount of which shall be determined by the Executive Board, to be paid by each dart club. The fee shall be remitted to the Treasurer not later than five (5) days after its inclusion in the roster of dart clubs of this Organization. Ninety (90) percent of the Club Fee serves as savings of the concerned Club for future expenses incidental to its accreditation. The remaining ten (10) percent serves as the clubs’ service contribution to this Organization.
Section 10. Incidental Fees. The Executive Committee may charge incidental fees for their activities provided such fees shall be approved by its members. The fee shall be remitted to the Treasurer not later than five (5) days from receipt thereof.
Section 11. Application of Funds. There shall be maintenance and operational funds for the Office, the allocations and/or appropriations of which shall be determined by the Executive Board.
Section 12. Audit. The financial records of the organization shall be audited quarterly by the Auditor and a report shall be submitted to the Executive Board and copies of which shall be posted in a conspicuous place in the office and dart venues for reference of interested members. The audit and the report of which shall be conducted and submitted within the first week of January, April, July, and October of each calendar year.
Section 13. Other Fiscal Matters. The Executive Board through the President shall administer the funds of this Organization and shall have the power to make appropriations therefrom. It shall cause proper Book of Account to be kept and Financial Statements to be rendered and shall see to it that proper audit is made of all accounts of this Organization and all entities thereof.

Article XIV - Dart Clubs

Section 01. Location of Clubs. Dart Clubs may be established in agencies, business firms, schools, municipalities or barangays.
Section 02. Accreditation. An accreditation may be granted only on a formal application of fifteen (15) or more resident members of the Dart Club, all of who have satisfied the membership requirements. The application shall designate a Club Director and two (1) Team Captains. The Application shall be filed to the Secretary for approval of the Executive Board.
Section 03. Issuance of Accreditation. Accreditation shall be issued by the Secretary after the approval of the membership and Extension Committee and affirmative vote of two-thirds (2/3) of the Executive Board present in any meeting called for the purpose. Voting shall be based upon criteria stipulated by the Membership and Extension Committee. A written explanation of the reasons for pending the application shall be submitted to the applicant club for completion of requirements. The applicant club may then resubmit its application.
Section 04. Presentation of Accreditation. Accreditation shall be presented by the President, by a member of the Executive Board, or by a representative designated by the President, in an installation ceremony by the Dart Club concerned.
Section 05. Inactive Dart Club. A Dart Club shall be considered inactive when it fails to remain in good standing for two (2) consecutive years. However, it may reacquire active status by filing an application to that effect with the Executive Board, and going through the process stipulated in Sections 01 and 02 hereof.
Section 06. Dart Club in Good Standing. A Dart Club in good standing is one which has met its financial obligations to this Organization, and which has not been declared inactive, or has participated in activities and tournaments of this Organization.

Article XV - Impeachment

Section 01. Impeachment of Elected Officers. Elected Officers may be impeached for misconduct, malfeasance in office or culpable violation of this Code of By Laws. Charges shall be submitted to the Executive Board.
Section 02. General Membership Assembly In Session. The General Membership Assembly shall hear the charges. If three-fourths (3/4) of the registered members entitled to vote sustain the charges, the Officer concerned shall be suspended or removed from office.
Section 03. General Membership Assembly Not In Session. When the General Membership Assembly is not in session, the Executive Board shall investigate and hear the charges. If two-thirds (2/3) of the Executive Board sustain the charges, the Officer concerned shall be suspended or removed from office.
Section 04. Appeal. To appeal from the action of the Executive Board, such appeal may be taken to the next General Membership Assembly.

Article XVI - Amendment

Section 01. Power to Amend. The power to amend of this Code of By Laws shall rest in the General Membership Assembly.
Section 02. Procedure of Amendment. Every proposed amendment to, revision of, or repeal of any of the Code of By Laws shall be submitted to the Assembly Secretariat before the start of the legislative session of the General Membership Assembly. Upon receipt of any proposal, the Assembly Secretariat shall cause copies thereof to be made and distributed to the registered official members. Thereafter, the Assembly Chairperson shall cause the proposed amendments to be included in the agenda of the Assembly.
Section 03. Vote Required to Amend. An affirmative vote of two-thirds (2/3) of the registered official members present and voting shall be necessary for the adoption of any amendment to revision of, or repeal of any provision of this Code of By laws. The presence of a quorum is required to pass any amendment.

Article XVII - Separability Clause

Section 01. Separability Clause. If for any reason, any provision of this Code of By Laws shall be declared unconstitutional or invalid, no other provision hereof shall be affected thereby.

Article XVIII - Effectivity

Section 01. Effectivity. This Code of By Laws and all amendments thereto shall take effect immediately upon approval by a majority vote of the General Membership Assembly.
APPROVED ____ day of (month – date) at the __________________