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PUBLICATION OF NDFP DART REFERENCE MANUAL All Rights Reserved 2005
- 2007© |
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DART
ORGANIZATION CODE OF BY-LAWS (SAMPLE ONLY)
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| Preamble
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WE, the darters
and advocates of ( name of Darts Organization ), imploring
the aid of the Almighty God, in order to establish a dart organization
that shall embody our ideals, to develop our talents and skills,
strengthen good friendship, networks, and allies, and to render
programs of service to our fellow people along with the imperatives
of the local and national growth and progress, and to secure for
ourselves the spirit of sportsmanship and those blessings that come
from our sovereign laws, do hereby ordain and promulgate this Code
of By-Laws. |
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| Article I
- Name and Domicile |
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| Section 01. |
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Name. This Organization
shall be known as the (name of Darts Organization), herein
referred to as the Organization. |
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| Section 02. |
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Nature. This Organization
shall be a voluntary and a non-profit service Darts Organization. |
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| Section 03. |
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Principal Office. The
principal office of this Organization shall be the residence
of the Secretary. However, all correspondence shall be addressed
to the President through Postal Office, which is P.O. Box
No. ____, (City/Municipality) or through e-mail address at
(email address), which office shall hereinafter referred to
as the (acronym of the organization) Office. |
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| Section 04. |
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Transfer of Principal Office.
The principal office of this Organization shall not be transferred
or moved except by a majority vote of the Executive Board,
provided, that the new location shall likewise be at (City/Municipality);
and Provided, further, that in those cases where a temporary
transfer is required by the circumstances. The President may
effect the same after due consultation with the Executive
Committee and notice to the Executive Board. |
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| Section 05. |
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Geographical Composition.
The geographical composition of this Organization is composed
of the (City/Municipality of ________ and the Province of
____________). |
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| Article II
- Purpose |
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| Section 01. |
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Purpose. In addition
to the purposes mentioned in the Articles of Incorporation,
it shall be the main objective of this Organization to develop
the talents and skills of darts, promote stronger ties among
the members, networks and allies, and to deliver service to
this Organization, community, and the nation, under the guidance
of the principles of the local, national, and international
darts sports and related movements. |
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| Article III
- Membership |
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| Section
01. |
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Membership.
a) Membership in this Organization is open to all
qualified men and women who, regardless of age, beliefs
or membership in other dart Organizations, subscribe and
uphold the principles of this Organization, namely: development,
promotion and service, as well as of the sports movement;
and,
b) Membership shall be conferred only upon compliance with
the requirements for membership in the manner set-forth
in this Code of By-Laws.
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| Section
02. |
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General Qualifications. An applicant for
membership must possess the following qualifications, to
wit:
a) He/She must be, or have been, involved in darts’
movement, or otherwise affirm in a public document his/her
commitment to darts ideals; and,
b) He/She must have satisfactorily undergone or visibly
involved in this Organization’s development, promotion,
and service programs as defined hereunder.
For purposes of this sub-section, visible involvement is
the process whereby an applicant for membership undergoes
a period of observation by personally attending membership
meetings, tournaments, and orientation in regards to the
ideals, principles, purposes and rules of this Organization,
and conducted in accordance with its official rituals of
confirmation and acceptance. The Executive Board shall determine
the extent and duration of application for membership.
Provided, that the same shall not be in conflict with the
Articles of Incorporation, Code of By-Laws and other duly
adopted policies, rules, and regulations of local and national
application.
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| Section
03. |
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Types and Conditions of Membership.
a) Resident Membership. A resident member is one who is
a resident of (City/Municipality and within the Province
of_______) and who has satisfactorily complied with all
the membership requirements of this Organization.
A resident member who transfers to another area or locality
is still deemed a member of this Organization, unless the
said member expresses in writing his/her intention not to
remain a member in this Organization.
b) Life Membership. Life membership is conferred upon a
resident member who, in the opinion of the Executive Board
upon the recommendation of the Executive Committee, had
rendered outstanding services to this Organization or other
networks and allies and/or has given extraordinary contribution
to the local government’s or to the nation’s
cause. Life members enrolled as such in the roster of this
Organization may continue to enjoy the privileges appertaining
thereto.
c) Honorary Membership. An honorary member is a person,
not heretofore a member, who has been conferred that status
by the Executive Board sitting en banc, upon recommendation
of the Executive Committee.
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| Section
04. |
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Member of Good Standing.
A member in good standing is a member falling under any membership
category who has paid his/her assessments, who has actively
participated in the activities of this Organization, and who
has not been declared delinquent by the Executive Board in
a particular service year. |
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| Section
05. |
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Membership Applications.
The Executive Board must approve all applications for resident
membership, upon recommendation of the Executive Committee. |
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| Section
06. |
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Rights of Members.
All types of membership shall be entitled to attend or participate
in the affairs and activities of this Organization in all
levels; however, only resident members in good standing shall
be entitled to vote or be voted upon. A member who has lost
his/her good standing status may regain the same upon compliance
with the requirements provided for in this Code of By-Laws
and other rules and policies of this Organization. |
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| Section
07. |
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Duties and Responsibilities.
It shall be the duty and responsibility of every member to
uphold the ideals, purposes and principles of this Organization;
to participate actively in its local and networking activities;
to pay all assessments and fees authorized by this Code of
By-Laws or by the Executive Board; to comply with and obey
the directives, rules and regulations of this Organization;
to promote and protect the name and image thereof; and to
maintain loyalty thereto. |
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| Article IV
- Termination, Suspension and Reinstatement of Membership
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| Section 01. |
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Grounds for Termination or Suspension of Membership.
Membership in this Organization may be terminated or suspended,
as the case may be, on the following grounds:
a) Resignation;
b) Renunciation;
c) Failure to participate in the affairs and activities
of this Organization for a period of five (5) consecutive
years;
d) Non-payment of fees and other assessments for a period
of five (5) consecutive years;
e) Gross misconduct, or serious violation of this Code
of By-Laws; or other rules and regulations of this Organization;
f) Engaging in or committing acts inimical to the interest
of this Organization, or contrary to its ideals, purpose
and principles.
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| Section 02. |
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Due Process. Membership
in this Organization may not be terminated or suspended by
the Executive Board except by an affirmative vote of two-thirds
(2/3) of its members taken after due notice and hearing; Provided
that in case of resignation, the same shall take effect immediately
upon the acceptance by the Executive Board as the case may
be, of a formal instruments to that effect. |
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| Section 03. |
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Appeal. The decision
of the Executive Board may be appealed to the next Executive
Board in the next service year; Provided that the petition
for review must be accompanied by a favourable recommendation
of at least three official members of good standing. The notice
of appeal shall be filed with the Executive Secretary at least
one (1) day prior to the meeting of the Executive Board.
The decision of the Executive Board rendered in the exercise
of its appellate jurisdiction, shall become final immediately
upon its promulgation.
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| Section 04. |
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Reinstatement or Reacquisition.
A member who has been suspended from this Organization shall
be reinstated after the lapse of the suspension period; Provided,
that in case the suspension was grounded upon non-payment
of fees and other assessments, shall be reinstated only upon
payment thereof.
A member whose membership has been terminated by a final
judgement of the Executive Board may reacquire his/her former
status by filing a petition for that purpose with the Executive
Board after one (1) year from the time the termination has
become final. An affirmative vote of two-thirds (2/3) of
the members of the Executive Board shall be required to
enter a decree or reinstatement.
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| Article V
- The Executive Board |
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| Section 01. |
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Composition. The corporate powers of this
Organization shall be exercised, its business conducted,
and its properties controlled and administered by an Executive
Board to be composed of nine (9) directors elected by General
Membership Assembly, one, at least, must be a lady.
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| Section 02. |
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Special Powers and Duties. In addition
to those mentioned in Section 01 hereof, the Executive Board
shall have the following powers and duties:
a) To enforce Articles of Incorporation, Code of By-Laws,
Directives, Rules and Regulations of this Organization;
b) To formulate Standard Code of By-Laws for the basic
functional units of this Organization;
c) To define the functions and jurisdictions of all functional
units and committees;
d) To promulgate such rules and regulations as it may deem
wise and necessary to effectively carry out the affairs
of this Organization and to serve its best interest and
that of its members; and,
e) To exercise all such powers and do all such lawful acts
as are not contrary to law, and this Code of By-Laws.
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| Section 03. |
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Organization of the Executive Board. The
members of the Executive Board shall convene immediately
after their proclamation as winning candidates for the purpose
of electing the Officers of this Organization.
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| Section 04. |
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Board Meetings. The Executive Board shall
hold regularly meetings ones in every four (4) months of
the service year at such time and place as the Executive
Board may prescribe. Special meetings may be called by the
President or upon request of three (3) members. Notices
of special meetings of the Executive Board shall be given
at least three (3) days previous to the date fixed for the
meeting.
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| Section 05. |
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Quorum. A majority of all members, or 50%
plus one, of the Executive Board shall constitute a quorum to
do business, but a smaller number may adjourn from time to time
and compel the attendance of absent members in such manner and
under such penalties as the Executive Board may provide. |
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| Section 06. |
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Vacancies. Vacancies in the Executive Board
occasionally by death, resignation, incapacity, removal, forfeiture
or abandonment of office shall be filled by a majority vote
of the Board, if still constituting a quorum. The Director so
appointed shall hold office for the unexpired term of his/her
predecessor, and until his/her successor shall have been duly
elected and qualified. |
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| Article VI
- Officers |
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| Section 01. |
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Elective Officers. The elective offices
of this Organization shall be a President, a Vice-President,
a Treasurer, and an Auditor, all of whom shall be elected
by the Executive Board who are among the directors elected
during the General Membership Assembly.
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| Section 02. |
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Appointive Officers. The President shall
appoint, with the concurrence of the Executive Board, a
Secretary, a Committee Director of Membership and Extension
Committee, a Committee Director of the Ways and Means Committee,
a Committee Director of the Tournament and Program Committee,
a Committee Director of Public Relations, Documentation
and Publication, all of whom shall hold office at the pleasure
of the President.
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| Section 03. |
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Qualifications of Executive Board and Officers.
Any member of good standing, who may be an official or regular
member of the General Membership Assembly where the election
is to be held, may be elected to the position of Directors
to the Executive Board.
Any Director elected by the General Membership Assembly
may be elected to any elective position.
Any member in good standing shall be eligible for appointment
to any appointive position.
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| Section 04. |
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Other Appointive Officers. The Executive
Board may create such other offices, as it may deem necessary
or convenient for the proper functioning of this Organization,
the same to be filled by appointment by the President.
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| Section 05. |
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Ex-Officio members. The following shall
be members of the Executive Board without voting rights:
a) Immediate Past President; and,
b) Chairman, Advisory Council. |
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| Section 06. |
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Service Year. The official Service Year of
this Organization shall be from the 1st October until the 30th
September of the following year. The Service Year is also the
Fiscal Year of this Organization. |
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| Article VII
- Duties and Responsibilities of Officers
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| Section 01. |
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President. The President shall have the
following duties and responsibilities:
a) To act as the Chief Executive Officer of this Organization;
b) To serve as the Chairman of the Executive Board;
c) To enforce the Code of By-Laws and all resolutions of
the Board;
d) To preside over all meetings of the Executive Board
and the Executive Committee;
e) To preside over all General Membership Assembly, unless
he/she has otherwise delegated the same to the General Membership
Assembly Chairperson;
f) To appoint such officers, committees’ directors
and members of any Organization instrumentalities;
g) To create special committees for specific purposes;
h) To exercise general supervision over the affairs and
property and over its officers and employees;
i) To hire such employees of this Organization as he/she
may deem wise and necessary, and to suspend and terminate
their services upon consultation with the Executive Committee;
j) To sign or countersign certificates, contracts, and
other instruments of this Organization as authorized by
the Executive Board;
k) To submit to the Executive Board within sixty (60) days
counted from the last day of the fiscal year, an annual
report of the activities of this Organization during his/her
administration, showing among other things the funds received
during the preceding year, the purpose of which the same
were spent and financial position of this Organization;
and,
l) To exercise and perform such other powers and duties
as are incidental to his/her office or are properly required
of him/her by the Executive Board.
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| Section 02. |
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Vice-President. The Vice-President shall
have the following duties and responsibilities:
a) To act as the Chief Executive Officer during the absence
or incapacity of the President;
b) To supervise and coordinate the works and activities
of all this Organization’s instrumentalities including
committees;
c) To serve as the external relations officer and promote
programs; and,
d) To exercise and perform such other powers and duties
as are incidental to his/her office or are properly required
of him/her by the Executive Board.
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| Section 03. |
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Treasurer. The Treasurer shall have the
following duties and responsibilities:
a) To be the custodian of all funds and properties of this
Organization and unless otherwise provided by this Code
of By-Laws;
b) To issue notices and collect dues payable and delinquent
or other accounts;
c) To keep the books of accounts of this Organization;
d) To disburse such funds as the Executive Board may direct,
making a monthly report in writing of such disbursements
to be submitted to the President within the first twenty
(20) days of the next succeeding month and such other times
as the Executive Board may require;
e) To pose a bond in such sum and with such surety as may
be approved by the Executive Board;
f) To submit to the COMELEC, the General Membership Assembly
Chairperson and all the Officers, the list of basic units
and members, both in good standing, as of sixty (60) days
prior to the date of the General Membership Assembly; However,
this report may be consolidated with the report to be submitted
to the Secretary;
g) To submit an audited financial report to the Executive
Board within sixty (60) days after the end of his/her term
of office or whenever he/she ceases to be as such officer,
if possible; and,
h) To exercise and perform such powers and duties as are
incidental to his/her office or as may be assigned to him/her
by the Executive Board.
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| Section 04. |
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Auditor. The Auditor shall have the following
duties and responsibilities:
a) To conduct regular audit of the funds and properties
of this Organization;
b) To examine and audit receipts used in disbursement of
funds;
c) To submit periodic reports of audit and disbursements
during the Executive Board Meeting; and,
d) To exercise and perform such powers and duties as are
incidental to his/her office or as may be assigned to him/her
by the Executive Board.
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| Section 05. |
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Secretary. The Secretary shall have the
following duties and responsibilities:
a) To be responsible for the efficient operation and administration
of the Executive Committee;
b) To be the custodian of all records and seal of this Organization;
c) To be the liaison with the President and officers, responsible
for the production of meeting agendas, reports and related
materials, and give notices to all meetings two (2) days prior
to the set date to the members of the Executive Board and
the Executive Committee;
d) To keep a faithful and permanent logbook to record all
the minutes of such meetings;
e) To submit the list of the functional units and the roster
of members including their addresses and signatures, reports
and other correspondence required by Laws;
f) To answer all inquiries and correspondence from the members
and other persons, firms and entities pursuant to the authority
given by the Executive Board;
g) To affix his/her signature and the Official Seal of this
Organization on all official communications, correspondences,
certificates, and plaques emanating from this Organization;
h) To submit to the Securities and Exchange Commission within
fifteen (15) days after the General Membership Assembly, a
list of new officers and members of the Executive Board; should
any officer or director resigns or dies, or in any manner,
ceases to hold office, he/she shall immediately report such
fact to the Commission;
i) To submit to the COMELEC and to all the Officers including
the General Membership Assembly Chairperson the list of members
and basic units that have not been terminated nor suspended
as of sixty (60) days prior to the date of the General Membership
Assembly;
j) To submit to the COMELEC and to all incumbent Directors
including the General membership Assembly Chairperson, the
list of official members to any forthcoming assembly as of
thirty (30) days prior to the date of the General Membership
Assembly. The list must be submitted or postmarked not later
than twenty five (25) days prior to the General Membership
Assembly; and,
k) To exercise and perform such other powers and duties as
are incidental to his/her office or as may be assigned to
him/her by the Executive Board. |
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| Section 06. |
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Officers’ Staff. Each officer, whether
elective or appointive may appoint members of his/her staff,
which he/she may create or abolish at his/her pleasure; Provided,
however, that unless on voluntary basis the allowances, compensations,
or salaries of his/her staff shall be shouldered personally
by the Officer concerned. |
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| Article VIII
- Executive Committee |
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| Section 01. |
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Composition. There shall be an Executive
Committee consisting of the following:
a) President;
b) Vice-President;
c) Treasurer;
d) Auditor;
e) Secretary;
f) Membership and Extension Director;
g) Ways and Means Director;
h) Tournament and Program Director;
i) Public Relations, Documentation and Publication Director;
j) Immediate Past President; and
k) Advisory Council Chairman
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| Section 02. |
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Powers and Duties. The Executive Committee
shall have the following powers and duties:
a) To recommend action to the Executive Board;
b) Subject at all times to the Executive Board, the Executive
Committee shall have and may exercise the powers to act
during the interval between the meetings of the Executive
Board on all matters relating to the management of the affairs
and business of this Organization as within the competence
of the Executive Board, except on matters specifically restricted
under this Code of By-Laws and existing laws of the sovereign.
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| Section 03. |
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Quorum. A majority of the voting members,
or 50% plus one, of the Executive Committee shall constitute
a quorum for the transaction of business. The Chairman of
the Advisory Council, and immediate Past President are not
entitled to vote, except when acting as members during the
meetings of the Executive Board.
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| Article IX
- General Membership Assembly |
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| Section 01. |
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Composition. The supreme authority of
this Organization shall be vested in the General Membership
Assembly composed of members in good standing.
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| Section 02. |
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Powers of the Assembly. The General Membership
Assembly shall have the power to:
a) Elect the members of the Executive Board in the manner
set forth by this Code of By-Laws;
b) Fix the annual and special assessment and other fees
of the members;
c) Revise, amend and repeal any provision of this Code
of By-Laws in the manner set forth by the same;
d) Exercise exclusive jurisdiction over cases of impeachment
of Officers; and,
e) Transact such other business as may be properly come
before it.
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| Section 03. |
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Official Member. An official member is
a member in good standing that has been registered as such
in the records of the Assembly Secretariat after the presentation
of the proper accreditation credentials.
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| Section 04. |
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Time and Place of the General Membership Assembly.
The General Membership Assembly shall be held once every
year in the month of October, the specific date, time and
place of which shall be determined by the Executive Board
at least one (1) month prior thereto, with proper notice
to all members before the start of the Assembly at conspicuous
place of the principal office and dart venues and/or at
places where most members are frequently located.
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| Section 05. |
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Quorum. The quorum for the transaction
of business shall consist of two-thirds (2/3) of all official/registered
members and a majority of such quorum shall be necessary to
decide any question; Provided, that in all questions related
to amendment of the Articles of Incorporation or this Code
of By-Laws, the quorum required shall be two-thirds (2/3)
of all registered official members. |
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| Section 06. |
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Order of Business. The order of business
at the General Membership Assembly shall be as follows:
a) Roll Call of members;
b) Reading and Approval of the Minutes of the Previous Assembly
and Action thereon;
c) Report of the President;
d) Unfinished Business;
e) New Business;
f) Elections; and,
g) Adjournment. |
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| Section 07. |
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General Membership Assembly
Committee. There shall be an independent and autonomous
General Membership Assembly Committee to be created not later
than two (2) months before the scheduled General Membership
Assembly by the Executive Board, which shall be composed of
a Chairperson and a Secretariat with at least three (3) members.
The committee shall exercise such powers as may be granted
to it by the Executive Board, as well as those which it may
deemed necessary or convenient to make its functions effective
or for the achievement of its purpose. |
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| Article X
- Commission on Elections |
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| Section 01. |
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Composition and Qualifications.
There shall be a Commission on Elections hereinafter referred
to as the COMELEC, to be composed of five (5) members and
the members shall be known as Commissioners, all of whom must
be members in good standing not seeking any elective office.
A member of the COMELEC who desires to run for an elective
position must file with the General Membership Assembly Committee
his/her resignation from the said body at least thirty (30)
days prior to the lection. Failure to do so shall render him/her
ineligible to seek any elective position for that term. |
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| Section 02. |
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Appointment. The COMELEC
shall be organized and the President, subject to the ratification
by the Executive Board, shall appoint the Chairperson and
members thereof. |
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| Section 03. |
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Term. The Chairperson
and the members of the Commission shall serve for a period
of one (1) year. |
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| Section 04. |
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Vacancies. In the event
of death, incapacity, resignation, or disability of any Commissioner,
the President shall appoint a member possessing the qualifications
specified in Section 01 hereof, to serve the unexpired term
of his/her predecessor. |
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| Section 05. |
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Powers and Duties. The COMELEC shall have
the following powers and duties:
a) To exercise general supervision and control over the
Elections of Officers;
b) To pass upon the qualifications of candidates and registered
official members entitled to vote, the official listing
to be announced and published before the election;
c) To decide after the due hearing and investigation conducted
on the basis of written and complaint to disqualify any
candidate or voter who violates the rules and regulations
of the COMELEC. The decision in such cases shall be promulgated/rendered
within two (2) hours from the termination of the hearing
period; and,
d) To promulgate rules and regulations to govern the conduct
of the Elections of Officers, subject to the approval of
the Executive Board.
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| Section 06. |
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Decision. The decision
of a majority of all the members of the COMELEC on all election
matters shall be final, unappealable and immediately executory. |
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| Section 07. |
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Report. The COMELEC
shall submit to the Executive Board at the latter’s
first regular meeting a report on the manner by which such
election was conducted, as well as on the results thereof. |
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| Article XI
- Election, Qualification, Tenure and Oath of Office
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| Section 01. |
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Election. The election
of directors shall be by means of secret ballot and a member
may cast as many votes as there are nine (9) directors to
be elected but may not cast more than one (1) vote for one
(1) candidate. Candidates receiving the highest number of
votes shall be declared elected. Voting must be in person
during the voting day and time. |
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| Section 02. |
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Qualifications. No
person shall be qualified to run as a Director unless he/she
has been a member in good standing for at least two (2) months
prior to his/her election. Members of the General Membership
Assembly Committee and COMELEC shall be ineligible to run
for any elective position. |
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| Section 03. |
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Certification of Candidacy.
All candidates for Director shall file with the COMELEC, a
certificate of candidacy on or before the day of the Assembly. |
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| Section 04. |
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Term of Office. The
term of office of the officers and directors shall be one
(1) year, the same to commence on the first day of the month
following their election, and until their successors have
been duly elected and qualified. |
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| Section 05. |
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Oath of Office. The
Officers and directors shall take their Oath of Office before
assuming their respective offices. |
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| Section 06. |
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Re-Election. No officer
of the Executive Board may succeed himself/herself to the
same office. Provided, however, that disqualification shall
not apply to any person who may have been appointed to an
elective office by a reason of a vacancy thereof. |
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| Article XII
- Advisory Council and Committees
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| Section 01. |
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Organization of Committees.
It shall be the duty of the President to appoint Chairperson
and members of all standing committees and sub-committees
thereof. Membership shall be derived from the membership of
the appropriate standing committees. There shall be at least
one member of the Executive Board on each Committee. |
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| Section 02. |
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Advisory Council. The
Advisory Council shall consist of the Immediate Past President
as Chairperson and the members of which are to be appointed
by the President.
It shall be the duty of the Council to observe, determine
and give advises to the Executive Committee and Executive
Board on matters relating to the development, promotion,
and services of this Organization.
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| Section 03. |
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Membership and Extension Committee.
The Membership and Extension Committee shall consist of a
Chairperson appointed by the President from among the elected
officers with members appointed by the Chairperson from among
the members.
It shall be the duty of the Membership and Extension Committee
to undertake the following:
a) To promote and encourage new applicants for membership
and facilitate the fulfilment of membership requirements
as provided for in this Code of By-laws;
b) To encourage the reactivation of inactive members to
the mainstream of darters in this Organization;
c) To organize service volunteers to promote outreach programs
for the youth in school as well as for those in the barangays
through the conduct of dart clinics, dart orientations and/or
dart trials;
d) To encourage the formation of teams for the enhancement
and expansion of membership in this Organization;
e) To maintain a summary list of members and teams as well
as of the activities undertaken and to submit updated report
of the same to the President ten (10) days prior to the
regular meeting of the Executive Board; However, this report
may be submitted first to the Vice-President through the
Secretary for consolidation; and,
f) To exercise and perform such duties as are incidental
to the committee or as may be assigned by the President.
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| Section 04. |
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Ways and Means Committee.
The Ways and Means Committee shall consist of a Chairperson
appointed by the President from among the elected officers
with members appointed by the Chairperson from among the members.
Provided, however, the Treasurer of this Organization shall
be an ex-officio member.
It shall be the duty of the Ways and Means Committee to
undertake the following:
a) To propose ways and means and to raise funds by ways
of fees, charges, raffles, etc., to adequately finance this
Organization and its service programs;
b) To facilitate the buying, selling and supplying of and
dealing in goods associated with the game of darts;
c) To accept a gift or grant whether subject to a trust
or given condition or not;
d) To propose expenditure through annual budget recommendation
and written report;
e) To submit updated report of the activities and finances
to the President ten (10) days prior to the regular meeting
of the Executive Board; However, this report may be submitted
first to the Vice-President through the Treasurer for consolidation;
and,
f) To exercise and perform such duties as are incidental
to the committee or as may be assigned by the President.
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| Section 05. |
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Section 05. Tournament and Program Committee.
The Tournament and Program Committee shall consist of a Chairperson
appointed by the President from among the elected officers
with members appointed by then Chairperson from among the
members. Provided, however, the Secretary of this Organization
shall be an ex-officio member. There shall also be appointed
as the Statistician Officer.
It shall be the duty of the Tournament and Program Committee
to undertake the following:
a) To arrange, organize and conduct dart tournament, dart
trials and dart competitions such as follows:
• Open Singles;
• Classified Draw Doubles;
• Four person and/or three-man teams;
• Ladies’ Open;
•Youth Open;
• Chinese Round Robin; and,
• Dart League and other special tournaments.
b) To closely coordinate with the Membership and Extension
Committee in the promotion of darts in schools and in the
barangays such as conduct of dart clinics, dart orientations,
and dart trials;
c) To take pictures of events and tournaments and maintain
photo albums thereof;
d) To maintain a logbook of tournaments reflecting among
others the tournament dates, events played, mode of games,
prizes, list of players, winners, sponsors, etc. This shall
be the direct duty of the Statistician who shall maintain,
undertake and report on, as required, a complete statistical
record of all matches, games, championships and tournaments
played as well as to deliver score-sheets to playing venues
at a minimum of one half-hour prior to commencement of play.
e) To submit updated reports of activities undertaken to
the President ten (10) days prior to the regular meeting
of the Executive Board; However, this report may be submitted
first to the Vice-President through the Secretary for consolidation;
and,
f) To exercise and perform such duties as are incidental
to the committee or as may be assigned by the President.
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| Section 06. |
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Public Relations, Documentation
and Publication Committee. The Public Relations,
Documentation and Publication Committee shall consist of a
Chairperson appointed by the President from among the elected
officers with members appointed by then Chairperson from among
the members. Provided, however, the Vice-President and Secretary
of this Organization shall be an ex-officio members.
It shall be the duty of the Public Relations,
Documentation and Publication Committee to undertake the following:
a) To foster good relations with administration
of local government units, agencies, business firms, as well
as faculties of schools, and with the general public;
b) To establish and work for the improvement
of publication and to determine the items which shall bear
the insignia or logo of this Organization and to recommend
from time to time changes or alterations in such items or
insignia.
c) To closely coordinate with the other committees
to solicit updates of activities undertaken for publication;
d) To submit to the President written publications
for approval and subsequent dissemination to the members,
dart venues, networks and allies through leaflets, flyers,
newsletter, streamers, posters, e-mail, and other media;
e) To exercise and perform such duties as
are incidental to the committee or as may be assigned by the
President. |
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| Article XIII
- Finance and Taxation |
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| Section 01. |
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Fiscal Year. The official
Fiscal Year of this Organization shall be from the 1st October
until the 30th September of the following year. The Fiscal
Year is also the Service Year of this Organization. |
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| Section 02. |
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Bank Deposits. The
Treasurer shall deposit funds and monies in the name of the
(name of the organization) as the same may come into his/her
hands in such depository banks as may be designated by the
Executive Board. Withdrawals of such accounts may be made
only by checks or other written instruments signed or issued
by the President with counter signatures of the Treasurer
and the Director of Ways and Means Committee. |
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| Section 03. |
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Sources. The Treasurer
and/or his/her duly authorized representative, is hereby authorized
to receive in its name all contributions, donations, constitutional
fees, Executive Board authorized fees and other monies or
values coming to this Organization. Moreover, this Organization
may collect through the Treasurer and/or his/her duly authorized
representative, invest and re-invest all monies and income,
coming to and from members, donors and sponsors for the benefit
of the entire Organization. |
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| Section 04. |
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Fees and Assessments.
The General Membership Assembly shall have the power to establish
organizational fees and assessments on its members, teams,
and other groups that may be formed necessary on the work
of this Organization. |
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| Section 05. |
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Salaried Officer. The
Secretary, the only salaried officer, shall be paid at a rate
fixed by the Executive Board. |
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| Section 06. |
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Membership Fee. There
shall be a membership fee, the amount of which shall be determined
by the Executive Board to be paid by each new resident member.
The fee shall be remitted to the Treasurer not later than
five (5) days after the oath of membership is conferred. |
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| Section 07. |
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General Membership Assembly
Fee. There shall be an Assembly fee, the amount of
which shall be determined by the Executive Board to help finance
the General Membership Assembly. |
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| Section 08. |
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Tournament Fee. There
shall be a tournament fee, the amount of which shall be five
(5) percent of the entry/registration fee of each player of
each event to be played. The fee shall be remitted to the
Treasurer on or before the close of the tournament to augment
prizes’ discrepancies and other incidental expenses,
if any. |
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| Section 09. |
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Club Fee. There shall
be a dart club fee, the amount of which shall be determined
by the Executive Board, to be paid by each dart club. The
fee shall be remitted to the Treasurer not later than five
(5) days after its inclusion in the roster of dart clubs of
this Organization.
Ninety (90) percent of the Club Fee serves
as savings of the concerned Club for future expenses incidental
to its accreditation. The remaining ten (10) percent serves
as the clubs’ service contribution to this Organization. |
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| Section 10. |
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Incidental Fees. The
Executive Committee may charge incidental fees for their activities
provided such fees shall be approved by its members. The fee
shall be remitted to the Treasurer not later than five (5)
days from receipt thereof. |
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| Section 11. |
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Application of Funds.
There shall be maintenance and operational funds for the Office,
the allocations and/or appropriations of which shall be determined
by the Executive Board. |
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| Section 12. |
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Audit. The financial
records of the organization shall be audited quarterly by
the Auditor and a report shall be submitted to the Executive
Board and copies of which shall be posted in a conspicuous
place in the office and dart venues for reference of interested
members. The audit and the report of which shall be conducted
and submitted within the first week of January, April, July,
and October of each calendar year. |
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| Section 13. |
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Other Fiscal Matters.
The Executive Board through the President shall administer
the funds of this Organization and shall have the power to
make appropriations therefrom. It shall cause proper Book
of Account to be kept and Financial Statements to be rendered
and shall see to it that proper audit is made of all accounts
of this Organization and all entities thereof. |
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| Article XIV
- Dart Clubs |
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| Section 01. |
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Location of Clubs. Dart
Clubs may be established in agencies, business firms, schools,
municipalities or barangays. |
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| Section 02. |
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Accreditation. An accreditation
may be granted only on a formal application of fifteen (15)
or more resident members of the Dart Club, all of who have
satisfied the membership requirements. The application shall
designate a Club Director and two (1) Team Captains. The Application
shall be filed to the Secretary for approval of the Executive
Board. |
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| Section 03. |
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Issuance of Accreditation.
Accreditation shall be issued by the Secretary after the approval
of the membership and Extension Committee and affirmative
vote of two-thirds (2/3) of the Executive Board present in
any meeting called for the purpose. Voting shall be based
upon criteria stipulated by the Membership and Extension Committee.
A written explanation of the reasons for pending the application
shall be submitted to the applicant club for completion of
requirements. The applicant club may then resubmit its application. |
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| Section 04. |
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Presentation of Accreditation.
Accreditation shall be presented by the President, by a member
of the Executive Board, or by a representative designated
by the President, in an installation ceremony by the Dart
Club concerned. |
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| Section 05. |
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Inactive Dart Club.
A Dart Club shall be considered inactive when it fails to
remain in good standing for two (2) consecutive years. However,
it may reacquire active status by filing an application to
that effect with the Executive Board, and going through the
process stipulated in Sections 01 and 02 hereof. |
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| Section 06. |
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Dart Club in Good Standing.
A Dart Club in good standing is one which has met its financial
obligations to this Organization, and which has not been declared
inactive, or has participated in activities and tournaments
of this Organization. |
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| Article XV
- Impeachment |
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| Section 01. |
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Impeachment of Elected Officers.
Elected Officers may be impeached for misconduct, malfeasance
in office or culpable violation of this Code of By Laws. Charges
shall be submitted to the Executive Board. |
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| Section 02. |
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General Membership Assembly
In Session. The General Membership Assembly shall
hear the charges. If three-fourths (3/4) of the registered
members entitled to vote sustain the charges, the Officer
concerned shall be suspended or removed from office. |
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| Section 03. |
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General Membership Assembly
Not In Session. When the General Membership Assembly
is not in session, the Executive Board shall investigate and
hear the charges. If two-thirds (2/3) of the Executive Board
sustain the charges, the Officer concerned shall be suspended
or removed from office. |
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| Section 04. |
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Appeal. To appeal
from the action of the Executive Board, such appeal may be
taken to the next General Membership Assembly. |
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| Article XVI
- Amendment |
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| Section 01. |
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Power to Amend. The
power to amend of this Code of By Laws shall rest in the General
Membership Assembly. |
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| Section 02. |
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Procedure of Amendment.
Every proposed amendment to, revision of, or repeal of any
of the Code of By Laws shall be submitted to the Assembly
Secretariat before the start of the legislative session of
the General Membership Assembly. Upon receipt of any proposal,
the Assembly Secretariat shall cause copies thereof to be
made and distributed to the registered official members. Thereafter,
the Assembly Chairperson shall cause the proposed amendments
to be included in the agenda of the Assembly. |
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| Section 03. |
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Vote Required to Amend.
An affirmative vote of two-thirds (2/3) of the registered
official members present and voting shall be necessary for
the adoption of any amendment to revision of, or repeal of
any provision of this Code of By laws. The presence of a quorum
is required to pass any amendment. |
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| Article XVII
- Separability Clause
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| Section 01. |
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Separability Clause.
If for any reason, any provision of this Code of By Laws shall
be declared unconstitutional or invalid, no other provision
hereof shall be affected thereby. |
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| Article XVIII
- Effectivity |
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| Section 01. |
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Effectivity. This Code of By Laws and
all amendments thereto shall take effect immediately upon
approval by a majority vote of the General Membership Assembly.
APPROVED ____ day of (month – date) at the
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